Banking - Accounts and Transactions

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Records relating to the agency’s banking activities and documenting its banking transactions.

Includes, but is not limited to:

  • Deposits and withdrawals (including Electronic Funds Transfers (EFT), International Money Transfers (IMT), Automated Clearing House (ACH), etc.)
  • Statements (bank, dividend, investment, etc.) and reconciliations
  • Records documenting the status of and adjustments to accounts
  • Checks and warrants issued by the agency (if returned by bank)
  • Checks returned by the bank due to non-sufficient funds (NSF).

Excludes:

  • Deposited items covered by Banking – Deposited Items (DAN GS 01068)
  • Master depository contracts covered by Contracts and Agreements – General (DAN GS 01050).

Retention Requirement: 6 years after end of fiscal year

Disposition after Retention: Destroy

Record Status: NON-ESSENTIAL, NON-ARCHIVAL

Disposition Authority Reference: GS 01013.0001.19408

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM: This record's title or description has not been updated or revised since its initial writing.

Function: Financial Management