Meeting and Board/Committee Administrative Arrangements

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Records relating to the administrative arrangements of boards/committees/etc., and meetings (including staff/internal meetings) held by or on behalf of the agency.
 
Includes, but is not limited to:
  • Agenda requests
  • Arrangement of catering, facilities, and equipment
  • Records relating to membership appointments, interviews, etc., provided the final decision is documented in records covered by Program/Curriculum Advisory Body Records (GS 10015.0003.18417) or Governing/Executive/Policy-Setting Body Records (GS 10004.0001.18332).
Excludes:
  • Records covered by Scheduling – Appointments/Meetings (GS 50014)
  • Financial records (facilities, catering, etc.) covered by Financial Transactions – General (GS 01001)
  • Open Public Meeting Act notices filed with the Code Reviser/State Register in accordance with RCW 42.30.075 covered by Reporting to External Agencies (Mandatory) (GS 19004)
Travel arrangements/expenses covered by Travel (GS 07001).

Retention Requirement: Until no longer needed for agency business

Disposition after Retention: Destroy

Record Status: NON-ESSENTIAL, NON-ARCHIVAL

Disposition Authority Reference: GS 09024.0001.19113

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM:

Function: Transitory Records