Meeting Records - Staff Meetings and Internal Committees/Working Groups

Who can use this?

All Offices

Record Description

Records of staff meetings and other internal working groups that do not require reporting out to other bodies (and when not otherwise identified on a retention schedule). 

Includes, but is not limited to: 

  • Agendas, meeting/agenda packets (briefs, reference materials, etc.); 
  • Speaker sign-up, written testimony; 
  • Audio/visual recordings and transcripts of proceedings; 
  • Minutes. 

Excludes records covered by: 

  • Advisory Body Records (GS 10015.0003.18417); 
  • Governing/Executive/Policy-Setting Body Records (GS 10004.0001.18332); 
  • Meeting Arrangements (GS 09024.0001.19113); 
  • Meeting Materials – Members’ Copies/Notes (GS 09026.0001.18673);
  • Search and Recruitment Records (GS 03012.0001.18404);
  • Adjudicatory Bodies.

Retention Requirement

Retain for 2 years after calendar year and no longer needed

Disposition after Retention

Destroy

Disposition Authority Reference

GS 09009.0001.19111

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2024 September 20