Meeting Records - Staff Meetings and Internal Committees/Working Groups
Who can use this?
All Offices
This is part of the WWU General Records Retention Schedule.
Record Description
Records of staff meetings and other internal working groups that do not require reporting out to other bodies (and when not otherwise identified on a retention schedule).
Includes, but is not limited to:
- Agendas, meeting/agenda packets (briefs, reference materials, etc.);
- Speaker sign-up, written testimony;
- Audio/visual recordings and transcripts of proceedings;
- Minutes.
Excludes records covered by:
- Advisory Body Records (GS 10015.0003.18417);
- Governing/Executive/Policy-Setting Body Records (GS 10004.0001.18332);
- Meeting Arrangements (GS 09024.0001.19113);
- Meeting Materials – Members’ Copies/Notes (GS 09026.0001.18673);
- Search and Recruitment Records (GS 03012.0001.18404);
- Adjudicatory Bodies.
Retention Requirement
Retain for 2 years after calendar year and no longer needed
Disposition after Retention
Destroy
Approved by State Records Committee
2021 August 04
Last Updated / Revised by UARM
2024 September 20