Organizational History Files

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Records documenting the planning, establishment and significant changes/developments of the university or a division, college, department, program, institute, or other unit.  
 
Includes, but is not limited to:
  • Biographical files/information and selected images/photographs (such as portraits, etc.) of notable individuals or officials
  • Summaries/histories of the unit
  • Scrapbooks, news clippings, photographs, etc., documenting the unit's history
  • Organizational charts and other planning records documenting significant changes/restructures (such as agency mergers/splits, creation/combinations of units/divisions, major changes of functions/roles, etc.)
  • Transitional documentation prepared for incoming unit heads.

Retention Requirement: 6 years after end of calendar year

Disposition after Retention: Transfer to Archives for appraisal and selective retention

Record Status: NON-ESSENTIAL, ARCHIVAL (Appraisal Required)

Disposition Authority Reference: GS 10013.0001.18407

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM:

Function: Governance and Administration - Internal