Personnel Files (Student Employees)

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Personnel files for student employees of any funding-type. May include students' applications and employee information forms. May also include items such as letters of recommendation and workplace awards.
 
Includes, but is not limited to:
  • Applications and resumes
  • Position eligibility and position held
  • Eligibility requirements for position (certifications, transcripts)
  • Disclosure of information to prospective employers in accordance with RCW 4.24.730.
Excludes records covered by:
  • Complaints and Grievances – Exonerated (GS 03006.0001.18411)
  • Complaints and Grievances – Upheld (GS 03003.0001.18410)
  • Performance Evaluations – Employee (GS 03002)

Retention Requirement: 6 years after separation from unit

Disposition after Retention: Destroy

Record Status: ESSENTIAL (for Disaster Recovery), NON-ARCHIVAL

Disposition Authority Reference: GS 03042.0001.18406

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM:

Function: Human Resources Management