Provision of Advice, Assistance or Information

Who can use this?

All Offices

Record Description

Records relating to requests received and provision of advice, technical assistance and information (including agency-initiated communications) concerning the agency, its core business, programs and services, where not covered by a more specific records series. Includes, but is not limited to: Internal and external correspondence/communications (regardless of format) relating to the request/agency-initiated advice, assistance or information. Excludes records covered by: Public Disclosure/Records Requests; Requests for Basic/Routine Agency Information.

Retention Requirement

Retain for 2 years after communication received or provided, whichever is later

Disposition after Retention

Destroy

Recordkeeping Notes

Information/advice published online by the agency continues to be “provided” until the date it is removed/withdrawn

Disposition Authority Reference

GS 09022.0001.19370

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2024 September 18