Building/Facility Access Authorization

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.

Record Description:

Records documenting the authorization of access for staff, contractors, students, volunteers, visitors, etc. to agency buildings and facilities. May include key logs, key sign out sheets, or requests for access to buildings or specific areas.

Includes, but is not limited to:

Requests and approvals for access and permissions
Assignment of security identification badges, building/card keys, access codes, etc.

Excludes records covered by:

Authorization – Systems/Telecommunications Access (DAN GS 14012)
Entry/Exit Logs – Facilities (DAN GS 25007).

See also Recordkeeping Note below.

Retention Requirement: 6 years after termination of access

Disposition after Retention: Destroy

Recordkeeping Note:

Requests submitted to the Lockshop are held by the Lockshop for the appropriate retention period. This retention policy covers those records not held by the Lockshop.

Record Status: ESSENTIAL (for Disaster Recovery), NON-ARCHIVAL

Disposition Authority Reference: GS 25001.0001.18398

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM: 2025-02-03

Function: Facilities and Equipment Management