Communications and Media Coverage Files

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Records documenting the creation and distribution of communications and publicity materials through various media. Includes articles, news clippings, news/press releases, audiovisual materials, photographs, and related publicity materials referencing the college, department, or program.
 
Includes, but is not limited to:
  • Press/news releases issued to the media for distribution
  • Audio/visual recordings/transcripts of press conferences, speeches, etc., by the head of the agency or senior executives
  • Copies of guest editorials written by the head of the agency
  • Copies of news clippings/media coverage of the agency’s activities (if compiled).
 
For event-related content, see Celebrations/Ceremonies/Events.
 
Excludes routine information distributed through the agency’s website/social media channels and correspondence/communications with the media covered by Provision of Advice, Assistance, or Information (DAN GS 09022).

Retention Requirement: 2 years after end of calendar year

Disposition after Retention: Transfer to Archives for appraisal and selective retention

Record Status: NON-ESSENTIAL, ARCHIVAL (Appraisal Required)

Disposition Authority Reference: GS 05003.0001.18409

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM:

Function: Communications and Marketing