Contact Information
Who can use this?
All Offices
This is part of the WWU General Records Retention Schedule.
Record Description:
Records relating to the contact details of employees, stakeholders, and/or clients a university unit has gathered/received and the maintenance of such lists/collections.
Includes, but is not limited to:
- Business cards
- Contact details stored in Microsoft Outlook and other contact databases
- Mailing lists, email distribution lists, listserv/RSS subscriber details, etc.
- Requests to be added/removed from the agency’s contact lists (includes mail/communications returned as undeliverable)
- Validation/verification/quality assurance checks of contact lists/collections
- Related correspondence/communications.
Excludes:
- Records covered by Emergency/Disaster Preparedness – Contact Information (GS 25004.0001.19380)
- Contact information gathered for other, more specific purposes, such as attendee/sign-in lists for meetings and trainings, visitor books/logs, etc.
Retention Requirement: Until no longer needed for agency business
Disposition after Retention: Destroy
Record Status: NON-ESSENTIAL, NON-ARCHIVAL
Disposition Authority Reference: GS 50007.0001.18658
Approved by State Records Committee: 2024 October 02
Last Updated / Revised by UARM:
Function: Transitory Records