Contact Information

Who can use this?

All Offices

Record Description

Records relating to the contact details for Western community members the university has gathered/received and the maintenance of such lists/collections. Includes, but is not limited to: Business cards; Contact details stored in Microsoft Outlook and other contact databases; Mailing lists, email distribution lists, listserv/RSS subscriber details, etc.; Requests to be added/removed from the agency’s contact lists (includes mail/communications returned as undeliverable); Quality assurance checks; Related correspondence/communications.

Retention Requirement

Retain until no longer needed for agency business

Disposition after Retention


Disposition Authority Reference

GS 50007.0001.18658

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2018 April 09

WWU Function