Examination Forms and Answer Sheets -- Non-retrievable by Students

Who can use this?

All Offices

Record Description

A record of student answers to examination questions. This retention period applies to those graded exams not retrievable by students.  Faculty determine whether particular course exams may be retrieved by the student. These records are non-disclosable under 20 U.S.C. 1232g (a) (4) (A) (i) and (ii), except as authorized under 20 U.S.C. 1232g (b). Test questions and other exam data that will be re-used are exempt from public records disclosure under RCW 42.56.250(1). If the faculty member has determined that students may retrieve graded exams, papers, or assignments, and students do not do so, the exams, papers, or assignments should be considered non-record abandoned property, and may be dealt with as other confidential waste paper. However, we recommend retention of such material for 6 months after the final grade is recorded or the grade for an incomplete course (K grade) lapses to a grade of “Z.”

Retention Requirement

Retain for 3 months after final grade for the course is recorded and any academic grievances have been resolved

Disposition after Retention


Disposition Authority Reference


Approved by State Records Committee

2021 June 02

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.