Purchasing Card (Pcard) Documentation

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.

Record Description:

Provides a record of PCard use, transaction approval and reconciliation. Includes receipts, packing slips, printed on-line orders/copy of orderform, invoices and credit documentation.

Retention Requirement: 6 years after end of fiscal year

Disposition after Retention: Destroy

Record Status: NON-ESSENTIAL, NON-ARCHIVAL

Disposition Authority Reference: GS 01001.0001.18366

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM: This record's title or description has not been updated or revised since its initial writing.

Function: Financial Management