Complaints and Grievances – Upheld

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.  

Record Description:

Records relating to complaints and grievances filed in cases of affirmative action, discrimination, equal opportunity employment, harassment issues and other workplace conditions and issues in which the complaint/grievance was upheld. May be filed by job applicants, the public and represented and non-represented state employees.
 
Includes, but is not limited to:
  • Filed complaints and grievances
  • Supporting documentation
  • Agency response and decisions
  • Legal actions, arbitration or mediation efforts
  • Determinations and appeals.
Excludes records covered by Complaints and Grievances – Exonerated (GS 03006.0001.18411).
 
Note: RCW 40.14.050 and RCW 40.14.060 vest authority to determine the retention period for public records in the State Records Committee, and not in the parties to a collective bargaining agreement.

Retention Requirement: 6 years after final determination of case

Disposition after Retention: Destroy

Record Status: ESSENTIAL (for Disaster Recovery), NON-ARCHIVAL

Disposition Authority Reference: GS 03003.0001.18410

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM:

Function: Governance and Administration - Internal