Internal Governance and Administration

Provides a record of employee appointments, schedules, and meetings.

Records relating to complaints and grievances filed in cases of affirmative action, discrimination, equal opportunity employment, harassment issues, and academic issues in which the complaint/grievance proved to be unsubstantiated. May be filed by students, job applicants, the public, and represented and non-represented state employees. May include: filed complaints and grievances; supporting documentation; unit or university responses and decisions; legal actions, arbitration or mediation efforts; determinations and appeals. Excludes records covered by Complaints and Grievances

• Upheld (GS 03003.001.18140).

Records relating to complaints and grievances filed in cases of affirmative action, discrimination, equal opportunity employment, harassment issues, and academic issues in which the complaint/grievance was upheld. May be filed by students, job applicants, the public, and represented and non-represented state employees. May include: filed complaints and grievances; supporting documentation; unit or university responses and decisions; legal actions, arbitration or mediation efforts; determinations and appeals. Excludes records covered by Complaints and Grievances –Exonerated (GS 03006.001.18411).

Records documenting official activities and communications relevant to the office's executive function. May include: administrative correspondence, directives, and subject files. Does not include records dealing with personnel management or budget planning.

Records of check-in or "stand-up" meetings focused on information sharing, brainstorming, and planning, where no formal decisions are made. (Generally, these types of meeting do not generate records.)

Records of policy-setting committees, councils, task forces, and other deliberative or governance bodies (other than the Board of Trustees, Faculty Senate, and Associated Students Board of Directors). May apply to bodies at the university, division, college, or departmental level. Typical records include charge/statement of authority, meeting agendas and minutes, and reports or other mandated output. Does not include records of adjudicative bodies, curriculum committees, or records of search committees, for which separate schedules apply, and does not apply to informal, non-reporting groups.

Records of staff meetings and other internal working groups that do not require reporting out to other bodies (and when not otherwise identified on a retention schedule). May include agendas, meeting minutes, and meeting handouts. Does not include records of adjudicative bodies, curriculum committees, or records of search committees, for which separate schedules apply, and does not apply to formal, policy-setting bodies.

Records documenting the planning, establishment and significant changes/developments of a unit. May include: summaries or histories of the office; scrapbooks, news clippings, photographs, etc., documenting the history of the office; organizational charts and other planning records documenting significant changes and restructures (such as office mergers/splits, creation/combinations of divisions, major changes of office functions and roles, etc.); or transitional documentation prepared for incoming unit heads.

Records relating to the development, implementation, and interpretation of the policies and procedures developed by sub-units of the university to support their internal administrative functions. May include: each adopted/approved version of policies and procedures and records documenting the development of policies and procedures. Does not include records of university-wide policies. Excludes records covered by: Work Instructions/Desk Manuals (GS 09001.001.18365).

Information gathered while providing services to the public, students, or university employees. Used to track interactions and/or to provide information for reporting purposes