Meeting Records - Governing or Policy-Setting Committees, Councils, Task Forces, and Other Bodies

Who can use this?

All Offices

Record Description

Records of policy-setting committees, councils, task forces, and other deliberative or governance bodies (other than the Board of Trustees, Faculty Senate, and Associated Students Board of Directors). May apply to bodies at the university, division, college, or departmental level. Typical records include charge/statement of authority, meeting agendas and minutes, and reports or other mandated output. Does not include records of adjudicative bodies, curriculum committees, or records of search committees, for which separate schedules apply, and does not apply to informal, non-reporting groups.

Retention Requirement

Retain for 6 years after calendar year

Disposition after Retention

Transfer to University Archives for historical appraisal and selective retention as an archival record

Record Status


Disposition Authority Reference

GS 10004.0001.18332

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2020 June 03