Files Management Documentation

Who can use this?

All Offices

This is part of the WWU General Records Retention Schedule.

Record Description:

Records relating to the physical and intellectual control of the office's records. May include: files classification schemes/guidelines; inventories; records center transmittals/retrievals; master indexes, lists, registers, tracking systems, databases and other finding aids used to access records; and related correspondence/communications.

Excludes records covered by: Records Destruction Log (GS 11001.0001.18429).

Note: Master indexes, lists, registers, tracking systems, databases, and other finding aids for records designated as Archival should be retained with the records and transferred to University Archives.

Retention Requirement: Until no longer needed

Disposition after Retention: Destroy

Recordkeeping Note:

Master indexes, lists, registers, tracking systems, databases, and other finding aids for records designated as Archival should be retained with the records and transferred to University Archives.

Record Status: ESSENTIAL (for Disaster Recovery), NON-ARCHIVAL

Disposition Authority Reference: GS 11009.0001.19095

Approved by State Records Committee: 2024 October 02

Last Updated / Revised by UARM: 2024-11-06

Function: Records Management