Records Management

Files Management Documentation

Who can use this?

All Offices

Record Description

Records relating to the physical and intellectual control of the office's records. May include: files classification schemes/guidelines; inventories; records center transmittals/retrievals; master indexes, lists, registers, tracking systems, databases and other finding aids used to access records. Excludes records covered by: Records Destruction Log (GS 11005.001.18429).

Retention Requirement

Retain until no longer needed

Disposition after Retention

Destroy

Disposition Authority Reference

GS 11009.0001.19095

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2020 February 24

WWU Function

Records Destruction Log

Who can use this?

All Offices

Record Description

Logs and other records documenting the destruction of public records according to the retention schedule.

Retention Requirement

Retain permanently; contact Archives for assistance

Record Status

PERMANENT RECORD
ESSENTIAL RECORD

Disposition Authority Reference

GS 11005.0001.18429

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

WWU Function

Records Retention Schedule (WWU Form)

Who can use this?

All Offices

Record Description

Provides identification and disposition instructions for all records found in the office.

Retention Requirement

Retain until no longer needed for agency business

Disposition after Retention

Destroy

Disposition Authority Reference

GS 50005.0001.18378

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

WWU Function

Display Notes

University Archives and Records Management maintains copies of the official WWU retention schedule permanently.

Records Transmittal

Who can use this?

All Offices

Record Description

Provides an itemized list by box of records transferred to the University Archives and Records Management.

Retention Requirement

Retain until no longer needed for agency business

Disposition after Retention

Destroy

Disposition Authority Reference

GS 50005.0001.18373

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

WWU Function

Display Notes

University Archives and Records Management maintains these permanently.