Grant Award Management File

Who can use this?

All Offices

Record Description

Records relating to grant projects and funds received and expended by the university, including any continuous grants. Includes, but is not limited to: • Notifications of grant awards, fiscal reports and supporting documentation; • Grant monitoring, audit reports, compliance reports; • Time keeping/time and effort reports and supporting documentation (if required); • Modification requests; • Related correspondence/communications. Excludes final deliverables/reports covered by: • Grant Final Product Deliverable (14-09-68638.0001.18569) • Sponsored Programs Narrative Reporting (14-09-68638.1.19125) Note: If federal retention requirements are shorter than 6 years, the records must still be retained for the minimum 6 years after end of grant period/cycle to satisfy state requirements.

Retention Requirement

Retain for 6 years after end of funding period/grant cycle and completion of all grant requirements for that cycle (such as federal retention requirements, submission of financial status report, etc.)

Disposition after Retention


Record Status


Disposition Authority Reference

GS 23004.0001.19121

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2020 June 12