Outreach and Engagement

Donor and Alumni Development Records

Who can use this?

All Offices

Record Description

Records relating to developing and maintaining cooperative working relationships with donors and alumni. Does not apply to the records created and maintained by the Western Foundation.

Retention Requirement

Retain for 2 years after calendar year

Disposition after Retention

Destroy

Disposition Authority Reference

GS 05010.0003.18427

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

Newsletters and Bulletins

Who can use this?

All Offices

Record Description

Newsletters produced by a unit for internal or external dissemination.

Retention Requirement

Retain until administrative purpose served

Disposition after Retention

Transfer to University Archives for historical appraisal and selective retention as an archival record

Record Status

ARCHIVAL RECORD

Disposition Authority Reference

GS 05006.0001.18363

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

Public Outreach Records

Who can use this?

All Offices

Record Description

Records of interaction with and outreach to the public and other stakeholders, where not covered by a more specific records series.

Retention Requirement

Retain for 2 years after calendar year

Disposition after Retention

Destroy

Disposition Authority Reference

GS 05010.0001.18432

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

This record's title or description has not been updated or revised since its initial writing.

Records of Relationships with Professional and Other External Organizations

Who can use this?

All Offices

Record Description

Records relating to developing and maintaining cooperative working relationships with professional or other associations and entities related to a unit's subject area, where not covered by a more specific records series. May include copies of agendas, minutes, and conference proceedings not hosted, sponsored, or affiliated with Western; newsletters or notices of associations/organizations' activities; non-financial records relating to memberships in associations/organizations; related correspondence and communications. Excludes records documenting the payment of membership dues or fees covered by series in the "Financial Management" section of this schedule.

Retention Requirement

Retain for 2 years after calendar year

Disposition after Retention

Destroy

Disposition Authority Reference

GS 05010.0001.18428

Approved by State Records Committee

2021 August 04

Last Updated / Revised by UARM

2019 June 06