Records documenting the creation and distribution of communications and publicity materials through various media. Includes articles, news clippings, news/press releases, audiovisual materials, photographs, and related publicity materials referencing the college, department, or program.
Includes, but is not limited to:
- Press/news releases issued to the media for distribution
- Audio/visual recordings/transcripts of press conferences, speeches, etc., by the head of the agency or senior executives
- Copies of guest editorials written by the head of the agency
- Copies of news clippings/media coverage of the agency’s activities (if compiled).
For event-related content, see Celebrations/Ceremonies/Events.
Excludes routine information distributed through the agency’s website/social media channels and correspondence/communications with the media covered by Provision of Advice, Assistance, or Information (DAN GS 09022).
Retention Requirement: 2 years after end of calendar year
Disposition after Retention: Transfer to Archives for appraisal and selective retention
Record Status:NON-ESSENTIAL, ARCHIVAL (Appraisal Required)
Disposition Authority Reference: GS 05003.0001.18409
Approved by State Records Committee: 2024 October 02
Last Updated / Revised by UARM: This record's title or description has not been updated or revised since its initial writing.